Free builderNo login

Free builder: no login required, creates a 7-day test link, watermarked PDF, and no saved report history.

Review report

No photos is okay. Confirm the result once so the builder writes a safe service record.

Visit coverage

Hood cleaning

Expected in this report: Hood, Duct, Fan, Grease. Pick narrower coverage or change an area before sending.

Standard service record

Confirm result

One tap confirms what happened. The report preview below is what your office should actually review.

Pick one

Why this result: No photos or result are confirmed yet. Pick what happened to build a written record.

Customer-style report preview

Confirm result first

Confirm the result above, then review the report preview instead of filling a form.

0 photo areas4 notes-only areasStandard

Hood / filters

Completed, no photo

Assumed complete from the standard closeout; no field photo is attached for this area.

Written only

Change status

Duct / access path

Completed, no photo

Assumed complete from the standard closeout; no field photo is attached for this area.

Written only

Change status

Rooftop fan

Completed, no photo

Assumed complete from the standard closeout; no field photo is attached for this area.

Written only

Change status

Grease path

Completed, no photo

Assumed complete from the standard closeout; no field photo is attached for this area.

Written only

Change status

Label / notice

Not part of this job

This area stays out of the customer message.

Separate

Change status

Ready

Outputs pending

Pick the job result before the builder generates the customer report link, PDF, follow-up, revisit, and next-service copy.

Pick a result to fill the customer result, follow-up note, and next step.

Next visit

90 days window

Default next window selected. Change only when this visit needs a different schedule.

Choose result

What happened on this hood cleaning job?

Pick the result first. Add customer details next. Photos stay optional.

Start here

Choose the customer-safe result. Photos are optional support, not a sorting chore.

Pick one

Quick start

Photos optional

Step 1Declare the resultCompleted, blocked access, condition found, or customer action needed. This drives the customer wording.

Step 2Add photos if capturedDrop a phone batch, or skip photos and keep a written service record.

Step 3Send link, text, or PDFCopy the customer message, open the report link, or save the PDF.

Optional photos

Drop photos if captured

Before, after, fan, filter, access, label, and issue photos can all go in one batch. A no-photo written record is valid.

Choose photosPhotos optionalSaved with report

Optional job note

What was included?

Hood cleaning

Hood, duct, fan, and grease path expected.

Leave standard unless this visit was filters-only, fan-only, access revisit, or condition-only.

This visit only

No photos is okay. The next screen creates a written record without claiming missing photos.

Result required

Confirm a result before outputs are generated.

What happens next

Waiting for selected result: pick a result before sending.

Company version unlocks

Same report, but client-ready and saved to your account.

Locked in free

Logo/contact, clean PDF, retained links, and report history.

Brand this report

Logo, phone, and reply email on the customer link.

Clean PDF

No FREE TEST COPY watermark on the retained PDF.

Retained customer links

Paid report links and PDFs stay available after creation.

Report history

Saved customers, reports, and follow-up.

Report output locked

Choose a service result before creating a link or PDF.

This prevents a customer report from describing work that has not been confirmed.

Required first

Select a service result to preview the customer report.

The report link and PDF stay locked until a result is selected.

Photos are optional, but the service result is required.

Free builder

No login required. Creates a 7-day test link, watermarked PDF, and no saved report history.

Waiting on customer detailsAdd job basics to create the reportCustomer, site, date, reviewer, and system details must be real before a link or PDF is generated.

0ready3review1checks

Service areas

Change status here; every output updates from the same service record.

Hood / filtersWritten onlyNotesDuct / access pathWritten onlyNotesRooftop fanWritten onlyNotesGrease pathWritten onlyNotes

Output items

One service record, multiple customer, PDF, revisit, quote, and next-service uses.

Service report linkVendor must declare the job result before the customer report link and PDF are generated.Review

PDF copyVendor must declare the job result before the customer report link and PDF are generated.Review

Follow-up quote copyNo condition follow-up can be selected before the result is declared.N/A

Revisit copyNo revisit action can be selected before the result is declared.N/A

Next-service copyVendor must declare the job result before the customer report link and PDF are generated.N/A

Vendor send checkSelect the service result before outputs are created.Review

Next cleaning / follow-up

Turns the same service record into rebook, revisit, quote, or monitor action.

Schedule next cleaningClear access or follow-up before using normal rebook copy.Review

Schedule revisit after access is clearNo revisit request is needed for the current result.N/A

Send follow-up quoteNo quoted condition is selected.N/A

Monitor conditionNo monitor-only condition is selected.N/A

Select today's service result before generating a link or PDF.

Service report

Confirm the result first

Confirm what happened before outputs are generated.

Area status

Report

HoodNotesDuctNotesFanNotesGreaseNotes

Customer-safe copy

Link

Output items

0 ready

Service report linkReview

Vendor must declare the job result before the customer report link and PDF are generated.

PDF copyReview

Vendor must declare the job result before the customer report link and PDF are generated.

Follow-up quote copyN/A

No condition follow-up can be selected before the result is declared.

Revisit copyN/A

No revisit action can be selected before the result is declared.

Next-service copyN/A

Vendor must declare the job result before the customer report link and PDF are generated.

Vendor send checkReview

Select the service result before outputs are created.

Pick the service result before the builder generates the customer report link, PDF, follow-up, revisit, or next-service output.

Next actions

Follow-up

Schedule next cleaningClear access or follow-up before using normal rebook copy.Review

Schedule revisit after access is clearNo revisit request is needed for the current result.N/A

Send follow-up quoteNo quoted condition is selected.N/A

Monitor conditionNo monitor-only condition is selected.N/A

Copy creates an unbranded 7-day customer test link from this service record.

Customer link preview

Test output

Unbranded customer test link from this job

Free mode creates a neutral 7-day test link. The customer sees a test report without your company logo, contact line, or saved history.

Current mode: No company logo/contact, 7-day test link, Watermarked PDF, No report history.

Free limit: neutral customer link, visible test watermark, and no saved report history.

Company version unlocks

Same report, but client-ready and saved to your account.

Locked in free

Logo/contact, clean PDF, retained links, and report history.

Brand this report

Logo, phone, and reply email on the customer link.

Clean PDF

No FREE TEST COPY watermark on the retained PDF.

Retained customer links

Paid report links and PDFs stay available after creation.

Report history

Saved customers, reports, and follow-up.

SRService reportService report link

Service report

Kitchen exhaust service record

Free test linkApr 24, 2026Ready for records

Service report

Service completed.

Completed: Hood canopy and filters, Reachable plenum, duct path, and access, Rooftop fan and roof discharge, Grease path and containment. No blocked, incomplete, or separate area is shown as completed. This is a written service record, so photos are not implied.

Service completed from written notes. Photos are not attached to this visit, and the PDF copy is available for files.

Quick actions

Next action and PDF copy.

Ready

Result

Pick result

Documentation

Written record

Customer action

Confirm received

PDF copy

Record copy

Use your normal customer communication channel to confirm this step.

Documentation

Written service record

PDF copy

Record copy for archive, submission, or print.

Customer next step

Select what happened today before the tool writes a customer next action.

What this service covered

Hood canopy and filtersReachable plenum, duct path, and accessRooftop fan and roof dischargeGrease path and containment

Result

Pick result

Documentation

Written record

Customer action

Confirm received

PDF copy

Record copy

Apr 24 service result

Here's the bottom line.

This page keeps completed work, written service documentation, and the next step easy to understand without another explanation call.

Completed this visit

Completed areas are listed by area.

No blocked area

No blocked area remained at the end of the visit.

The service can be kept with kitchen exhaust maintenance records.

Customer action

Pick result first

Select what happened today before the tool writes a customer next action.

Record note

Keep the PDF copy with kitchen exhaust files.

The PDF copy is for manager, insurance, or documentation requests. It stays separate from corrective or follow-up work.

Service coverage

What this service covered

Service Closeout Record. Completed: Hood canopy and filters, Reachable plenum, duct path, and access, Rooftop fan and roof discharge, Grease path and containment. No blocked, incomplete, or separate area is shown as completed. This is a written service record, so photos are not implied.

Covered

Hood canopy and filters

Hood body, baffle filters, tracks, and nearby grease collection points were included in this visit. Completed from service notes, no field photo is attached for this area.

Covered

Reachable plenum, duct path, and access

Reachable plenum, duct path, and access points were included instead of stopping at the visible hood face. Completed from service notes, no field photo is attached for this area.

Covered

Rooftop fan and roof discharge

Rooftop fan, hinge/curb, belt/pulley visibility, and discharge-area status were included in the service record. Completed from service notes, no field photo is attached for this area.

Covered

Grease path and containment

Grease path, grease cups, containment, drip points, buckets, or roof grease trail were included in the service record. Completed from service notes, no field photo is attached for this area.

Documentation

Written service record

This visit is documented from written service notes. The PDF copy remains the submission, archive, or print copy.

Service path

One exhaust path, clearly recorded.

This service path follows the exhaust line from hood canopy to grease containment, keeping completed work, written service documentation, and retained records in one customer-readable page.

This service record covers this hood cleaning visit. Completed: Hood canopy and filters, Reachable plenum, duct path, and access, Rooftop fan and roof discharge, Grease path and containment. No blocked, incomplete, or separate area is shown as completed. This is a written service record, so photos are not implied.

Interactive route map

Select a checkpoint to see its status and record detail.

0% closed

Exhaust route

4 checkpoints

Selected checkpoint

HD/FL

Hood canopy and filters

Completed from notes

Hood body, baffle filters, tracks, and nearby grease collection points were included in this visit. Completed from service notes, no field photo is attached for this area.

Work represented in this service report

4 service actions retained

Hood body, baffle filters, tracks, and nearby grease collection points were included in this visit. Completed from service notes, no field photo is attached for this area.

Reachable plenum, duct path, and access points were included instead of stopping at the visible hood face. Completed from service notes, no field photo is attached for this area.

Rooftop fan, hinge/curb, belt/pulley visibility, and discharge-area status were included in the service record. Completed from service notes, no field photo is attached for this area.

Grease path, grease cups, containment, drip points, buckets, or roof grease trail were included in the service record. Completed from service notes, no field photo is attached for this area.

What you are seeing

This record summarizes the selected service result, written notes, photo coverage, and next action.

What stays in service records

Vendor job notes and the PDF copy stay available for archive, submission, or print copy.

Area status

What the service covered.

The customer-facing version keeps completed work, customer action, and recorded review items separated so the next reply stays simple.

Recorded for review

Hood canopy and filters

Hood body, baffle filters, tracks, and nearby grease collection points were included in this visit. Completed from service notes, no field photo is attached for this area.

Completed from notes

Status recorded

Plenum, duct path, and access

Reachable plenum, duct path, and access points were included instead of stopping at the visible hood face. Completed from service notes, no field photo is attached for this area.

Completed from notes

Status recorded

Rooftop fan and roof discharge

Rooftop fan, hinge/curb, belt/pulley visibility, and discharge-area status were included in the service record. Completed from service notes, no field photo is attached for this area.

Completed from notes

Status recorded

Grease path and containment

Grease path, grease cups, containment, drip points, buckets, or roof grease trail were included in the service record. Completed from service notes, no field photo is attached for this area.

Completed from notes

Status recorded

Keep this record.

Keep this record with your kitchen exhaust maintenance files. It includes the service date, completed areas, photo status, blocked or not-completed areas, and recommended next service window.

A PDF copy is available for files, manager review, insurance, or documentation requests. It stays separate from corrective or follow-up work.

Next recommended step.

Select what happened today before the tool writes a customer next action. Do not show completed, blocked, or photo-support language until a result is selected.

Recommended window: Jul 18-23, 2026
Reason: Current grease load and line volume support a 90-day cycle.
Customer action: Select what happened today before the tool writes a customer next action.

Findings & recommendations

What we found and what happens next.

Follow-up notes are written in plain language so the customer can see what matters and what action is expected.

service record

Closed

System closed without an open access exception.

Why it mattersThe customer can understand the completed visit without another explanation call.

Actioncontact the service team to confirm the next service window: Jul 18-23, 2026.

Rooftop / condition record

Recorded

The service record keeps a record-only note so the service team does not have to reconstruct the visit later.

Why it mattersThe recorded condition stays visible in the report so the next conversation starts from today's visit instead of memory.

ActionNo immediate follow-up is being requested today. Keep the condition in the service record.

Next service timing

Action

Recommended next window: Jul 18-23, 2026.

Why it mattersThe next service window stays explicit inside the same service report so the customer can contact the service team before the visit disappears into memory.

Actioncontact the service team to confirm the next service window: Jul 18-23, 2026.

Details appendix

Service record details

System details

Property
Site
System: SYS-01 / Kitchen exhaust system
Line served: Kitchen exhaust system
Service record coverage: One service report for one kitchen exhaust system
Reviewed on site

Service metadata

Service window: Apr 24, 2026 | Service visit
Today's visit: Kitchen exhaust cleaning closeout
Technician: Technician / crew
Today's result: Completed and closed
Service label: Service label posted with next due date
Label / notice ref: system label photo
Why this timing: Current grease load and line volume support a 90-day cycle.
Separate scope note: Outside this service record record. Separate trade work and follow-up authorization use their own process.
Report ID: HDS-SAMPLE-0424
Record type: Service Closeout Record
Record source: Vendor-confirmed written closeout, no field photos attached
Photo/documentation note: The tool is waiting for a selected service outcome before it can describe the documentation.
Claim limits: Do not show completed, blocked, or photo-support language until a result is selected.
Photo status: No photos attached
Customer next step: Confirm received
Visit type: Hood cleaning
What this service covered: Completed: Hood canopy and filters, Reachable plenum, duct path, and access, Rooftop fan and roof discharge, Grease path and containment. No blocked, incomplete, or separate area is shown as completed. This is a written service record, so photos are not implied.
Areas completed: Hood canopy and filters, Reachable plenum, duct path, and access, Rooftop fan and roof discharge, Grease path and containment
Recorded for follow-up: None recorded
Blocked / no access: None recorded
Not completed: None recorded
Not part of this visit: None recorded
Needs review: None recorded

Area details

HD/FL Hood canopy and filters - Completed from notes: Hood body, baffle filters, tracks, and nearby grease collection points were included in this visit. Completed from service notes, no field photo is attached for this area.
PL/DK Plenum, duct path, and access - Completed from notes: Reachable plenum, duct path, and access points were included instead of stopping at the visible hood face. Completed from service notes, no field photo is attached for this area.
Rooftop fan and roof discharge - Completed from notes: Rooftop fan, hinge/curb, belt/pulley visibility, and discharge-area status were included in the service record. Completed from service notes, no field photo is attached for this area.
Grease path and containment - Completed from notes: Grease path, grease cups, containment, drip points, buckets, or roof grease trail were included in the service record. Completed from service notes, no field photo is attached for this area.

Service photo list

Hood before: Photo 1 - Open
Hood after: Photo 2 - Open
Filter bank / tracks: Photo 3 - Open
Access condition: Photo 4 - Open
Rooftop fan: Photo 5 - Open
Grease path / containment: Photo 6 - Open
Service label / notice: Photo 7 - Open

Operating basis

Cooking line type: Main Type I cookline
Observed grease load: Moderate
Operating pattern: High-volume dinner service
Recommended interval: 90-day cycle
Next service window: Jul 18-23, 2026
Interval note: Current grease load and line volume support a 90-day cycle.

Operational checks

Baffle filters returned to service: Yes
Reachable access points resecured: Yes
Rooftop fan visually documented: Yes
Grease containment / drip area reviewed: Yes
Next service timing recorded: Yes
Service label status recorded: Yes
Separate trade service included: No - separate scope
Open-item notice required at close-out: No - standard close-out
Area status reviewed: Yes
Hood / filters status: Completed from notes
Duct / access status: Completed from notes
Rooftop fan status: Completed from notes
Grease path status: Completed from notes

Service record

Service label type: Standard service record
Label / notice ref: system label photo
Label posted: Yes - next due date shown
Prepared by technician: Technician / crew
Reviewed on site
Delivery record: PDF copy saved for customer records
Record retention: Customer copy and service provider archive retained
Next due: Jul 23, 2026
Reply path: contact the service team to confirm the next service window: Jul 18-23, 2026.
Record type: Service Closeout Record
Record source: Vendor-confirmed written closeout, no field photos attached
Photo/documentation note: The tool is waiting for a selected service outcome before it can describe the documentation.
Claim limits: Do not show completed, blocked, or photo-support language until a result is selected.
Customer next action: Select what happened today before the tool writes a customer next action.
Customer next step: Confirm received
Photo status: No photos attached
What this service covered: Coverage language is held until the crew selects what happened during the visit.
Action boundary: No responsibility boundary can be shown until the visit outcome is selected.
Visit type: Hood cleaning
Areas represented as completed: Hood canopy and filters, Reachable plenum, duct path, and access, Rooftop fan and roof discharge, Grease path and containment
Areas recorded for follow-up: None recorded
Areas blocked / no access: None recorded
Areas not completed: None recorded
Areas not part of this visit: None recorded
Areas needing review: None recorded

Customer acknowledgement

Site contact: Store manager / masked
On-site status: Service result reviewed at close-out
Customer action: Confirm next service window
Service team follow-up: Await customer response or schedule follow-up
Record location: Keep with kitchen exhaust service records
Generated for: Customer-facing service report link

Build the service report.

What happened on this hood cleaning job?

Confirm a result before outputs are generated.

Choose a service result before creating a link or PDF.

Confirm the result first

Review first. Change only the customer lines.

Service completed.

Here's the bottom line.

Completed areas are listed by area.

No blocked area remained at the end of the visit.

Pick result first

Keep the PDF copy with kitchen exhaust files.

What this service covered

Hood canopy and filters

Reachable plenum, duct path, and access

Rooftop fan and roof discharge

Grease path and containment

Written service record

One exhaust path, clearly recorded.

Hood canopy and filters

Plenum, duct path, and access

Rooftop fan

Grease path and containment

Hood canopy and filters

What the service covered.

Recorded for review

What we found and what happens next.

System closed without an open access exception.

The service record keeps a record-only note so the service team does not have to reconstruct the visit later.

Recommended next window: Jul 18-23, 2026.

Service record details